AI workers turn compliance headaches into profit, freeing partners for higher-value work

 

San Jose – May 14, 2025 – Today, HerculesAI announced the Rule Library, an AI-powered

engine that converts Outside Counsel Guidelines (OCGs) and internal guidelines into Large

Language Model (LLM)-enforceable checks that run automatically on Work in Progress

(WIP) and pre-bills. With law firms under pressure to improve compliance, increase

profitability and reduce the workload of billing timekeepers, the Rule Library automates

guideline enforcement, while also incorporating learnings from historical deductions. The

system flags violations in real time, suggests one-click fixes, and delivers audit-ready

analytics, helping firms slash write-offs, reducing revenue leakage by as much as 50

percent, and freeing partners from tedious line-item policing.

 

“Our goal is simple: turn billing compliance from a burdensome cost center into a profit

lever,” said Alex Babin, CEO of HerculesAI. “HerculesAI clients are realizing 24x return on

investment and millions in annual value by letting our AI-workers review hundreds of

thousands of invoice line items against extensive, complex rules – many extracted

automatically from Outside Counsel Guideline documents. The new Rule Library packages

that capability, delivering higher realization rates and faster work-to-cash cycles.”

 

The HerculesAI Rule Library processes all OCGs a firm needs to manage, regardless of

volume, and extracts thousands of billing rules, effortlessly. Rule classification, creation,

enforcement, and suggestion generation is all done by LLMs, so billing teams have no

additional workload. Non-compliance issues are detected proactively, giving timekeepers

the insights to adjust and prevent revenue leakage.

 

Key capabilities

• Instant guideline ingestion and extraction – Drag-and-drop guideline PDFs; the

platform’s LLM turns prose into structured rules in minutes, citing the source from

the document and classifying the rule type.

• Four rule sources, one library – Common-practice AI models trained on historical

deductions, OCG-derived rules, internal guideline rules covering firmwide time

entry standards or specific rules for clients, matters, and partners, as well as ad-hoc custom rules created in natural language live side-by-side for transparent end-

to-end governance.

• Flexibility built into every step – The billing team can easily enable and disable

rules, allowing for exception handling at any level, modification of rules and their

attributes, and publishing changes to the Rule Library for immediate enforcement or

reverification.

• Beyond enforcement, suggestions – The Rule Library, powered by LLMs

specifically fine-tuned to carry out legal billing compliance, doesn’t just enforce

rules, but also provides one-click fix suggestions, cites the source of the rule, and

provides transparent AI-reasoning to explain what is causing the non-compliance.

 

The HerculesAI Rule Library is available now as part of the HerculesAI platform, which

integrates with leading finance systems such as Aderant Expert and Elite 3E. The

HerculesAI platform is SOC2, GDPR, NIST and HIPAA Compliant and can be deployed on

premises or in a private cloud.

 

Find out more at https://www.hercules.ai/billing-compliance 

Contact HerculesAI for a demonstration https://www.hercules.ai/contact-us

 

About HerculesAI

HerculesAI automates complex workflows for back-office operations. Our AI-workers

collaborate with your existing teams to handle labor-intensive tasks such as data

extraction, transformation, and verification – tasks that typically drain time, budget, and

accuracy when done manually. Built for regulated industries, HerculesAI can scale your

operations without compromising on data security. Whether you’re in legal, insurance,

financial services, risk management, or contingent workforce management, our platform is

tailored to meet your industry’s unique compliance requirements and use case. With

HerculesAI, you improve operational efficiency, reduce manual workload, and recover lost

revenue. www.hercules.ai

 

Media contact:

Marketing@hercules.ai